Privacy Policy – Bal des lumières

This policy applies to the website: Bal des lumières
Last updated: May 18, 2025

Respecting your privacy is of the utmost importance to Bal des lumières, which is responsible for this website.

1. COLLECTION OF PERSONAL INFORMATION

We collect certain personal information when you interact with our site, notably through cookies, forms, or analytics tools. This information may include:

IP address
Browsing data
Information voluntarily submitted through forms

We obtain your explicit consent before collecting any personal information, except where otherwise permitted by law.

2. LOG FILES AND COOKIES

We collect certain information through log files and cookies. These files allow us to process statistics and traffic information, facilitate navigation, and improve the service for your convenience.

a) Description of the cookies used by the website

This mainly includes the following information:

Pages visited and requests
Time and date of connection

The use of such files allows us to achieve the following objectives:

Service improvement and personalized experience
Statistical analysis

While browsing the site, third-party cookies may be stored. These mainly include the following third parties:

Google Analytics

In addition, the site includes social media buttons that allow you to share your activity on the site. As a result, cookies from these social networks may be stored on your computer when you use these features.

These sites have their own privacy policies and terms of use, which may differ from those of our site. We encourage you to review the privacy policies and terms of use of these sites.

b) Opting out of the use of cookies by the website

You can opt out of the storage of these cookies by configuring your web browser.

If you choose to disable cookies, you may continue browsing the site. However, any malfunction of the site caused by this action cannot be considered our responsibility.

c) Consent to cookies

By accessing our site, you consent to the use of cookies as described in this policy. You may withdraw your consent at any time by changing your browser settings.

Consent to cookies is retained for a maximum period of 12 months. A new consent request will automatically be presented to you at the end of this period.

3. SHARING OF PERSONAL INFORMATION

We are committed to not selling or otherwise commercially distributing the personal information collected to third parties. However, we may share this information with third parties for the following reasons:

Creation of consumer profiles
Order fulfillment
Partnership
Advertising

If you do not want your personal information to be shared with third parties, you may object at the time of collection or at any time thereafter, as outlined in the “Right to Object and Withdraw” section.

These disclosures are made only with your explicit consent, in accordance with Law 25.

4. RETENTION PERIOD OF PERSONAL INFORMATION

The person responsible for processing personal information will retain all collected personal data in the site’s computer systems under reasonable security conditions for a period of 5 years.

The information is retained only for the duration necessary to fulfill the purposes for which it was collected, unless a legal obligation requires otherwise.

5. HOSTING OF PERSONAL INFORMATION

Our site is hosted by: WP Engine, whose headquarters are located at the following address:

504 Lavaca Street, Suite 1000, Austin, TX 78701, USA

The host can be contacted at the following phone number: 877-973-6446

The personal information we collect and process may be transferred to the following countries:

England
Australia
Belgium
Canada
United States

Before any transfer of personal information outside of Quebec, a privacy impact assessment is conducted to ensure that the information will receive adequate protection, in accordance with Law 25.

6. PERSON RESPONSIBLE FOR THE PROCESSING OF PERSONAL INFORMATION

a) The person responsible for the processing of personal information

The person responsible for the processing of personal information is: Carole Morin

They can be contacted as follows: carolemorin.iusmm@ssss.gouv.qc.ca

The person responsible for the processing of personal information is in charge of determining the purposes and the means used for the processing of personal information.

The person responsible for the protection of personal information is designated in accordance with Law 25 and ensures that our privacy practices are compliant.

b) Obligations of the person responsible for the processing of personal information

The person responsible for the processing of personal information undertakes to protect the personal information collected, not to share it with third parties without informing you, and to respect the purposes for which this information was collected.

Furthermore, the person responsible for the processing of personal information undertakes to notify you in the event of the rectification or deletion of personal information, unless doing so would involve disproportionate procedures, costs, or efforts.

If the integrity, confidentiality, or security of your personal information is compromised, the person responsible for the processing undertakes to inform you by any means.

7. RIGHT TO OBJECT AND WITHDRAW

You have the right to object to the processing of your personal information by the website (“right to object”). You also have the right to request that your personal information no longer appear, for example, on a mailing list (“right to withdraw”).

To object to the processing of your personal information or to request the withdrawal of your personal information, you must follow the following procedure:

We are committed to responding to any request within 30 days.

8. RIGHT OF ACCESS, RECTIFICATION AND DELETION

You may access, update, modify, or request the deletion of your personal information by following the procedure outlined below:

We are committed to responding to any request within 30 days.

You also have the right to receive your personal information in a structured and commonly used format (right to data portability).

9. SECURITY

The personal information we collect is stored in a secure environment. People who work for us are required to respect the confidentiality of your information.

To ensure the security of your personal information, we use the following measures:

SSL Protocol (Secure Sockets Layer)
Restricted access control
Regular backups
Access logging
Staff training
Privacy Impact Assessment (PIA)

We are committed to maintaining a high level of confidentiality by integrating the latest technological innovations to ensure the privacy of your transactions. However, since no mechanism offers maximum security, there is always some risk when using the Internet to transmit personal information.

In the event of a privacy incident involving your personal information, we are committed to informing you as soon as possible, as well as the Commission d’accès à l’information of Québec, if required.

10. CONDITIONS FOR MODIFYING THE PRIVACY POLICY

We reserve the right to modify it in order to ensure its compliance with applicable law.

Therefore, you are encouraged to regularly review this privacy policy to stay informed about the latest changes made to it.

Any significant changes will be communicated to you through a visible notice on our site.

11. ACCEPTANCE OF THE PRIVACY POLICY

By browsing the site, you acknowledge that you have read and understood this privacy policy and accept its terms, particularly regarding the collection and processing of your personal information, as well as the use of cookies.

By using this site, you also consent to your personal information being processed in accordance with the purposes described in this policy.

12. LEGISLATION

We are committed to complying with the legislative provisions set out in:

An Act to modernize legislative provisions as regards the protection of personal information (Law 25), CQLR c P-39.1

For any questions or complaints regarding the protection of your personal information, you may also contact the Commission d’accès à l’information of Québec: https://www.cai.gouv.qc.ca